Departmental Lectures

purpose

The Charles Phelps Taft Research Center sponsors a program of public lectures each year. The intention is that Taft departments invite renowned speakers to give lectures that are not only of interest to specialists, but also are accessible to non-specialists. Each Taft department has a budget allocation of $3,000 for the purpose of inviting as many esteemed speakers as it desires.

For each speaker, there may be $180 available to help defray meals for the speaker, Taft faculty, and guests. The purchase of alcohol must be preauthorized by the appropriate authority (typically the Dean) and a copy of the signed preapproval form must accompany original receipts. Contact the Taft Financial Administrator concerning available funds.

procedures

Each department may allocate its funds at its own discretion. However, to ensure that lectures sponsored by the Taft Research Center reach the widest possible audience, the following policies should be observed:

• No more than one Taft lecture will occur on the same day, except if part of the same conference.
• No grant will be provided for events scheduled during the humanitiesNOW graduate conference (Feb. 17 - 19) or the Annual Research Symposium (Feb. 29 - Mar. 4).
• Taft lectures are to be held at the Taft Research Center in Edwards I, unless 
  Taft is otherwise booked.
• Advertising will be done by the Taft Research Center. However, departments should publicize lectures in classes, and to faculty, alumni, and the general public.
• Checks for speakers and departmental expense claims should be handled through the Taft secretary. 
• Departments must submit their annual department lecture proposals in their annual head's report due August 31st.  Lecture dates are set on a first come, first serve basis.
• You must contact the Taft Research Center to arrange the date and time of the lecture, apart from the application process. Receptions at the Taft Research Center are permissible. 
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• All grant funds must be expended exclusively in furtherance of the grant and all expenditures of grant funds must comply with university policies relating to financial transactions, including the Code of Conduct and, as discussed in the Code of Conduct, the ethics laws of the state of Ohio which prohibit certain private financial interests in university matters. (University Rule 3361:10-17-03(D);  http://www.uc.edu/content/dam/uc/trustees/docs/rules_10/10-17-03.pdf).
• Full disclosure of non-Taft funds received, both inside and outside the university, is required. The Taft grant may not duplicate other funds granted for the same purpose, except when a deficit in the project budget is anticipated even with such non-Taft funds. For example, Taft Travel Grants may supplement funds from non-Taft sources in cases where the necessary and reasonable costs exceed the established Taft limits.
• If there are any changes in plans from the originally approved application, the Taft grant recipient must notify the Chair of the Taft Executive Board in writing and receive written approval for the changes. Failure to comply with this rule will nullify the grant and require return of the award.
• Any event supported by a Taft Competitive Lecture Grant must acknowledge Taft support at event and on all published materials. Material production that invokes the Taft name or makes use of the Taft emblem must be approved by Taft prior to production and dissemination.
• Publications and creative work generated with the help of Taft grants must acknowledge the Charles Phelps Taft Research Center at the University of Cincinnati. Copies of such publications should be sent to the Chair of the Taft Executive Board.
• A travel authorization form (TA)must be signed by the traveler and their department head, prior to travel. Authorization for a department head's travel is provided by the Dean.